Buy what sells. On time.
Running out of a fast seller loses sales; overbuying ties up cash and ends in expired stock. poso tells you what to buy, from whom and at what price, and checks every delivery and bill.
poso purchasing covers requests for quotation, purchase orders, receiving deliveries (with batch and expiry dates), supplier bills matched to what was received, supplier price lists and lead times, and reorder rules that list what to buy before you run out and draft the purchase order for you.
From reorder to paid bill
- Know what to buyReorder rules compare stock with each product's minimum and list what to order. See the reorder level formula.
- OrderSend a purchase order to the supplier by email or print it. Prices come from the supplier's price list.
- ReceiveCheck the delivery against the order. Record batch numbers and expiry dates, and note short or damaged items.
- BillEnter the supplier's bill. poso flags any line billed for more than you received.
- PayRecord payment by bank, mobile money or cash. The supplier balance and your accounts update.
Features
Reorder rules
Minimum and maximum per product and location. poso suggests quantities that bring you back to the maximum.
Supplier price lists
Each supplier's price, minimum order quantity and lead time per product. Compare suppliers in seconds.
Buy in packs, stock in units
Order by the carton and receive in base units automatically.
Partial deliveries
Receive what arrived today and keep the rest of the order open.
Bill control
Pay only for what you received. Over-billed lines stand out before you pay.
Supplier statements
See what you owe each supplier and what is due when.
Purchasing protects your cash
For most shops, stock is the biggest use of cash. Buying to reorder levels instead of by feel keeps less money on the shelf, and buying smaller quantities more often means fewer expired batches. Wholesalers and chains can buy centrally and transfer stock to branches.
Purchasing questions
Can poso create purchase orders automatically?
Yes. Reorder rules list what needs ordering, and poso can draft the purchase orders, grouped by supplier, for you to check and send.
Can I record batch numbers when receiving stock?
Yes. Batch numbers and expiry dates are entered or scanned at receipt for every tracked product. See batch and expiry tracking.
How does poso handle supplier credit and payment terms?
Each supplier can have payment terms, such as 30 days. Bills show their due date, and you can see what is due this week or overdue.
Can I compare prices between suppliers?
Yes. Supplier price lists hold each supplier's price and lead time per product, so you can choose who to buy from on each order.
Last updated by the poso team.