Pharmacy accounting without the double entry.
Most pharmacy owners find out how the business did weeks after the month ends, if at all. With poso, the till, stock and accounts are one system, so profit, margins and cash are current every day.
poso pharmacy accounting software posts every sale, purchase, payment and stock movement to a double-entry ledger automatically. It handles VAT per product (including exempt and zero-rated medicines), supplier bills checked against deliveries, bank and mobile money reconciliation, customer and supplier statements, and reports including profit and loss, balance sheet and margin by product.
Why connected accounting matters for pharmacies
Pharmacy margins depend on thousands of small decisions: supplier prices, discounts, expiries, theft. When accounting is separate from the till and stock, these show up as an unexplained gap at year end. When it is connected, every sale carries its cost, every write-off has a reason and every bill is checked against what arrived, so problems show up while you can still fix them.
| Task | Separate accounting software | poso |
|---|---|---|
| Record daily sales | Typed in from till reports | Automatic from the till |
| Cost of goods sold | Estimated at month end | Exact, per sale |
| Stock value | From a count once a year | Always current |
| Supplier bills | Entered, rarely checked | Checked against deliveries |
| Expired stock write-offs | Often missed | Recorded with a reason |
| Margin by product | Spreadsheet work | Built-in report |
Features
Tax per product
Exempt, zero-rated and standard-rated items on the same receipt, with tax reports by period.
Supplier bills
Due dates, bill control against deliveries and supplier statements.
Bank and mobile money
Import statements from Excel or CSV and match till takings, invoices and bills.
Financial statements
Profit and loss, balance sheet, general ledger and trial balance.
Margins
Gross margin by product, category, supplier and branch.
Accountant access
A separate login for your accountant with accounting rights only.
Understand the numbers
Not an accountant? Our pharmacy accounting basics guide explains margin vs markup, cost of goods sold, stock valuation, VAT and why profit isn't the same as cash.
Pharmacy accounting questions
What accounting software do pharmacies use?
Many use general accounting software fed by till reports. Connected systems such as poso, where the till, stock and accounts share one database, remove the double entry and give exact margins.
Can poso handle VAT-exempt medicines?
Yes. Taxes are set per product, so exempt, zero-rated and standard-rated items get the right tax on each line.
Does poso calculate cost of goods sold automatically?
Yes. Each sale records the cost of the items sold, so cost of goods sold and gross margin are exact.
Can my accountant use poso?
Yes. Give your accountant a login with accounting access. They can reconcile, close periods and export reports to Excel or PDF.
Last updated by the poso team.