Pharmacy software for Kenya.
poso is pharmacy software for Kenya: a fast till that keeps selling through outages, batch and expiry tracking, supplier orders and accounts in Kenyan shillings, for pharmacies and chemists from Nairobi to the smallest town.
poso is cloud pharmacy software used in Kenya for selling, stock, batches and expiry dates, purchasing and accounting. It works in KES (Kenyan shilling), records M-Pesa, Airtel Money, card and bank transfer as payment methods, handles VAT per product (standard rate 16%, with exempt or zero-rated medicines where applicable), keeps the till selling offline and costs from $29 a month with a 30-day free trial.
| poso in Kenya | |
|---|---|
| Currency | KES (Kenyan shilling); prices, stock value and reports in KES |
| Payments at the till | M-Pesa, Airtel Money, card and bank transfer, recorded per payment method |
| Tax | VAT per product (standard rate 16%); exempt and zero-rated items on the same receipt |
| Accounting | A chart of accounts suited to Kenya where available, plus profit and loss, balance sheet and ledgers |
| Internet | The till keeps selling offline and syncs when the connection returns |
| Where | Pharmacies and chemists across Kenya, including Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Thika and Meru |
| Price | From $29 a month (Starter, 1 location, 3 users); 30-day free trial |
Why pharmacies in Kenya choose cloud software
Pharmacies in Kenya face the same pressures as pharmacies everywhere, with some local twists: power and internet that can drop during the busiest hour, a large share of payments by M-Pesa, suppliers who deliver short-dated stock, and owners who run the business from their phone between other commitments. A cloud system with an offline-capable till handles all of these: the counter keeps going, every payment method is recorded, every batch and expiry date is captured on delivery, and the owner sees the day's numbers from anywhere.
What you get
Fast, offline-ready till
Scan, sell packs or single units and take M-Pesa or cash. Keeps selling during outages.
Batch and expiry control
Batch numbers and expiry dates on receipt, first-expiry-first-out selling and 90-day alerts.
Reorders before you run out
Reorder levels per product and draft purchase orders to your wholesalers.
Accounts in KES
VAT per product, supplier bills, bank and mobile money reconciliation, profit and loss.
Branches when you grow
Stock per branch and transfers between them, from one login.
Customer accounts
Sell on account to corporate and regular customers, with statements.
Records and regulation
Pharmacies in Kenya are regulated by the Pharmacy and Poisons Board (PPB). poso keeps clear records of what you bought, from which supplier, by batch and expiry date, and what you sold, which makes it quicker to answer questions, handle recalls and remove expired stock. poso is a business system, not a regulatory filing tool: always follow the Pharmacy and Poisons Board's requirements for licensing, premises, prescriptions and records.
Tax systems
Kenya's KRA eTIMS e-invoicing is not built into poso yet. Tell us if you need it and we will tell you honestly where it stands.
Getting started in Kenya
- Sign up and choose Kenya as your country: poso sets KES and a local chart of accounts where available.
- Import your product list from Excel, or your wholesaler's price list.
- Add payment methods for each way your customers pay.
- Count opening stock, with batches and expiry dates for medicines.
- Open the till and start selling.
See the full getting-started guide or book a demo.
Pharmacy software in other countries
Uganda · Tanzania · Rwanda · Nigeria · Ghana · South Africa · Zambia
Pharmacy software in Kenya: questions
What is the best pharmacy software in Kenya?
For most independent pharmacies and chemists in Kenya, a cloud system that tracks batches and expiry dates, keeps selling offline, records M-Pesa and other payment methods, reorders automatically and includes accounting in KES. poso does this from $29 a month. Compare options with our buyer's guide.
Does poso work in KES?
Yes. Your shop runs in KES: prices, receipts, stock value, invoices and reports.
Can I record M-Pesa payments in poso?
Yes. Add M-Pesa as a payment method; cashiers choose it at checkout and the amounts are recorded for matching to your statements. poso records payments; it does not process them.
How much does pharmacy software cost in Kenya?
poso costs $29 a month for one pharmacy with 3 users, $79 for 10 users, $149 for up to 3 branches and from $299 for chains, billed in US dollars. Ask us about local payment options. See pricing.
Does poso work with unreliable internet in Kenya?
Yes. The till keeps selling during outages and syncs later. See offline selling.
Is poso approved by the Pharmacy and Poisons Board?
poso is general business software for pharmacies and does not require or claim regulator approval. You remain responsible for meeting the Pharmacy and Poisons Board's rules.
Last updated by the poso team.